Hit enter to search


The main advantages of property management software

Property management software has changed the way property managers, hotels and building managers deal with various management tasks. It has made this line of business a lot easier and a lot more efficient. 

Administrative tasks are time-consuming. They can easily take away your focus from more important tasks and pressing matters. Property management software is a reliable solution when it comes to tackling challenges. It allows you to automate business activities that would typically require you to put in hours of work. These benefits extend far beyond saving you time. Would you like to find out how your company or facility can benefit from real estate management software? We have listed some of the most important advantages below.


Tailor-made property management software 

There are a number of software packages that can help you manage your property. A lot of these software solutions are focused on global market usage. This means that they contain a lot of different functionalities, which your real estate does not need. Choosing the wrong software that doesn't fit your needs can cost a lot of money and be very time-consuming. This is why it is beneficial to have tailor-made real estate management software, which is developed specifically to meet you requirements.


Click here to find out how our property management software PropCentral improved Secoya's performance.


Efficient communication

Managing multiple buildings requires excellent communication between landlords, tenants and visitors. Interactions between tenants can sometimes be difficult. Especially if those interactions are conducted only via email and telephone. With a property management system, this barrier is removed and you can improve the way you communicate with all parties involved in the process. A property management system enables landlords, tenants and visitors to share information quickly and clearly. Tenants can log into their own profile and perform all the necessary actions. By having access to a portal, the tenants can report a maintenance request at any time of day or night, follow every update, and immediately contact the landlords. Tenants are automatically notified when the rent changes, when late fees occur, when it is tenant's turn to sign a lease, and when a maintenance request receives an update. You can also send a personal message to one tenant or a group of tenants. This leads to community solidarity, a good communication flow and improved cooperation between all the parties involved.


Real-time access to crucial information

Property management requires a considerable amount of administration and documentation. However, always having a clear overview of everything that's going on on your property can sometimes be difficult.  Property management software ensures that all information regarding documentation, rental agreements, bookings, registrations are always accessible to the right person. By safely storing all the information in the cloud, every party involved stays up-to-date and everyone is kept in the loop. This kind of transparency fosters trust and, by keeping all this information in one place, you offer your tenants, visitors and all parties involved an additional layer of security and peace of mind.

Besides the fact that a property management system ensures that everything is organized, centralizing all your documentation has yet another advantage - it protects you from losing your valuable data or misplacing important files. This will prevent and unforseen, unnecessary delays.


Seamless maintenance management

As a property manager, you want to keep your property in good condition for your new tenants and visitors. A good software maintenance system can provide additional support through maintenance tickets. Your administrators and maintenance personnel always have access to the submitted tickets. This way, it is very easy to be efficient and stay organized.


Mobility and scalability

Property management software offers many advantages for real estate managers, such as freedom, convenience and peace of mind. Everything stays organized in one place and can be accessed via a desktop or a mobile device. With improved access to important information, you can complete your activities faster and respond more quickly to the needs of your tenants and visitors. Mobility is an added bonus for property and building managers, who constantly need to move from one place to another. This mobility also ensures high satisfaction rates among your tenants and visitors.

In addition, as your property grows over time, so does the software that supports it. When you need additional storage, it can easily be expanded. This is especially useful when you have to service multiple buildings. This additional layer of scalability allows property managers to add more space for additional tenants, employees, suppliers, visitors and more.



Maintenance of an outdated property management system is often very complicated and expensive. It's not something that an administrator can simply ignore. Dated systems can become slow and unstable. This way, you run the risk of sensitive data being lost. That is why protecting and securing sensitive data is crucial. Modern property management software is automatically updated and always stays up to date. As a result, any security vulnerabilities are quickly resolved and the software remains fast and stable.

Property management software improves the overall performance of your business, from checking payments and registering visitors all the way to managing your catering service. A good real estate management system helps you improve all your business activities. By taking advantage of automation, you can save valuable time and achieve a higher level of satisfaction among your tenants and visitors.

In short, choosing the right property management software offers many advantages, such as:

  • Saves your time
  • Saves you money
  • Minimizes the costs of administration
  • All your documentation and tasks are centralized in one location.
  • Facilitates order management
  • Improves communication between all parties
  • Provides valuable insight into daily managerial tasks
  • Provides real-time coordination between multiple users
  • Facilitates delegating work and meeting your deadlines
  • Notification and alert function
  • Automates the daily operation workflow
  • Automates finance and maintenance


In addition, property management software is cloud-based, which also has a number of advantages:

  • It is cheaper.
  • It offers automatic backups and updates.
  • It is flexible and increases efficiency.
  • Scalability
  • Integration with other software services
  • Accessible from various devices


Looking for a reliable property management system?

PropCentral, developed by Future Forward, transforms the building into a modern comfortable environment and connects managers, tenants and visitors. Since its launch, PropCentral has been used and adopted by large real estate organizations in Europe, such as Cushman & Wakefield, UBS and Schiphol RE.


Everything in our buildings has to be at the highest service level. We’ve managed to achieve this level with the help of PropCentral. Managing everything is so simple now and most important; at one digital platform! Tenants are delighted with its features. Maike van der Weijden, Cushman & Wakefield, Hospitality Manager SECOYA


Everything is within reach with these PropCentral features:

  • Visitor registration
  • Appointments management
  • Workplaces and meeting room reservation
  • Ticket system for (technical) maintenance and support
  • Catering module
  • Parking management
  • Document management
  • Community management


Would you like to know more? Please visit us at PropCentral or contact us directly for more information.