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7 Benefits of Custom Employee Management Software vs. Prebuilt Software

7 Benefits of Custom Employee Management Software vs. Prebuilt Software

Custom Employee Management Software

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You likely need employee management software if you run a business with employees. Many of us have been there before and know the pain of managing our employees' information systems.

Whether your business is small or large, it's always a good idea to build your software instead of using prebuilt software that may be lacking in certain features. Here are some excellent reasons why custom software with your branding is the way to go regarding employee management systems.

1. It’s built around your business needs

Custom software is made according to your company's specific needs and requirements. Tailored software is designed to address a particular set of conditions that may not be addressed by prebuilt or commercial off-the-shelf (COTS) software.

This allows you to get the most out of your software and make it work. You can also modify the customization to suit your business needs and workflow.

For example, your business employs both full-time and freelance marketing teams. One of the ways to manage this is by creating separate accounts for each group. This allows you to keep track of their time and billing effectively without dealing with a lot of confusion or hassle. You can also customize your software to get it up and running faster than ever before:

2. Takes less time to develop custom software

The development of prebuilt software takes an average of 7-12 months to complete. This spans everything from research and prototyping to design and development to product launching. It takes longer to finish prebuilt software since it works to suit various businesses and needs.

In contrast, programmers can build custom software for three to six months. This is because you customize the software according to your needs and workflow—so it's faster and easier to use. And because you will work with the developer from start to finish, this collaboration will help them create something that fits your business perfectly.

3. Provides better security

Custom software provides better security than general-purpose software, which can be especially important if your company handles sensitive data such as credit cards or personally identifiable information. You can also get more control over how the software works and use it to meet compliance requirements.

A custom software system is more secure than a general-purpose one because it's designed specifically for your needs and only uses the features you need. This reduces the chances of a successful attack by limiting the number of vulnerabilities attackers can target.

For example, if you have teams that use project management software like Asana, Trello, or Basecamp alternatives. You can include in your meetings a portion where they can share their experiences using such tools in their projects. If they're not very satisfied with the PM tool they're using, you can talk to them more about the possibility of customizing a PM platform for them.

4. Helps you save money in the long run

It is a fact that prebuilt software systems are way cheaper to install. Conversely, it is more expensive to start using custom software.

However, this is only true during the first year of use. This is because a custom software system is designed to meet your specific needs and will save you money in the long run.

Besides, it is more costly to maintain prebuilt software since you need to pay for its use on a monthly or yearly basis. On the other hand, you can use custom software in your business for as long as necessary without incurring additional costs.

5. Reduces ongoing costs

Using prebuilt software can be expensive, and it will likely increase as you scale your business. This is because the system needs regular updating to keep up with changes in technology and user needs.

On the other hand, custom software can be designed to meet your specific requirements without needing updates or upgrades. 

Suppose you're extensively using one of the top procurement software tools in your operations. However, your team typically raises complaints about it, that it needs vital features to help them do their tasks better. Meet with them to determine if shifting to custom software is better.

6. Makes it easy to add more features in the future

Even the best employee management software available off-the-shelf is often limited in the number of features available. If you want to add any additional functionality, you may need to purchase other modules or upgrade your system altogether.

Custom employee management applications can be designed to be modular and quickly expanded and updated as needed over time.

7. Offers increased scalability to meet expanding operations

If you decide to use prebuilt software, you will need to upgrade it frequently to keep pace with changes in technology and user needs. This can be expensive as well as time-consuming.

Custom employee management solutions can be designed to meet your specific needs and easily update as needed. This means that you will not have to upgrade but instead make changes using APIs or other features.

Takeaway: These benefits make custom employee management software a better choice

There are a lot of benefits to choosing custom employee management software over prebuilt software. While there is no doubt that prebuilt software is more affordable, it certainly isn't better. 

You'll find that dealing with the limitations and bugs inherent in a prebuilt solution will ultimately impact the level of service you can offer your clients and employees.



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